Planning a trip with a big family group can be an exciting and rewarding experience. However, it can also be a daunting task, especially when trying to coordinate different schedules, preferences, and budgets. To ensure that everyone has a great time and everything runs smoothly, it is important to plan ahead and follow some practical tips.

Here are some expert tips on how to plan a trip with a big family group:

Start planning early

Planning a trip with a big family group requires careful consideration and organization.

Start planning well in advance to give yourself enough time to research destinations, accommodation, transportation, and activities. This will also allow you to take advantage of early booking discounts and secure your preferred dates.

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Determine the budget

Before you start planning the trip, discuss with the group how much each person is willing to spend.

This will help you to set a budget for the trip and make decisions on where to stay, what activities to do, and how to get there. It is important to be realistic and take into account the cost of meals, transportation, and other expenses.

Choose a destination

Once you have determined the budget, choose a destination that suits the interests and preferences of the group.

Consider the ages of the group members, their hobbies, and their preferences for outdoor or indoor activities.

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Make sure that the destination has something for everyone and is easily accessible.

Book accommodations

When booking accommodations, consider the size of the group and the type of accommodation that would be most suitable.

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Look for hotels, apartments, or vacation homes that can accommodate large groups and have the necessary amenities, such as a kitchen, a living room, and multiple bedrooms.

Plan transportation

If you are traveling by car, make sure that the vehicle can accommodate the entire group and their luggage.

If you are flying, look for group discounts and book tickets well in advance to secure the best prices.

Consider renting a minivan or a bus for local transportation.

Plan activities

Plan activities that are suitable for the entire group, such as sightseeing, hiking, swimming, or visiting museums.

Look for group discounts on tickets and plan activities that are age-appropriate and safe for everyone.

Make sure that there is enough free time for the group to relax and enjoy their own activities.

Assign tasks

Divide tasks among the group members to ensure that everyone contributes to the planning and execution of the trip.

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Assign tasks such as booking accommodation, arranging transportation, or planning activities. This will help to ensure that everything runs smoothly and everyone feels involved.

Pack smart

When packing, make a list of essentials and distribute it among the group members.

Encourage everyone to pack light and bring only what they need.

Consider packing items that can be shared, such as sunscreen, insect repellent, or first aid kits.

Communicate regularly

Communication is key when planning a trip with a big family group.

Use group chats, emails, or video calls to keep everyone informed about the itinerary, the budget, and any changes.

Encourage everyone to ask questions and share their opinions.


In conclusion, planning a trip with a big family group requires careful consideration, organization, and communication. By starting early, determining the budget, choosing a suitable destination, booking accommodation and transportation, planning activities, assigning tasks, packing smart, and communicating regularly, you can ensure that everyone has a great time and everything runs smoothly.

Do you have tips to share?

Please leave a comment below and help other readers with their travel planning with a big family group!


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